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Hotel Reservations for Exhibitors

HOTEL RESERVATION ALERT

Unauthorized housing companies have been approaching ASHP attendees and exhibitors offering hotel reservations via unauthorized or even sham websites, e-mail communications and phone calls. These companies are in no way affiliated with ASHP, the Midyear Clinical Meeting, the LVCVA, or Orchid.Events. Neither ASHP nor Orchid.Events can verify the authenticity of these companies or the reservations. Orchid.Events is the only official housing company for the meeting.

ASHP has negotiated discounted room rates at a variety of hotels to meet all budgets. Book directly with Orchid.Events, ASHP's only official housing company, for the best rates available over the meeting dates and receive exclusive perks.

  • Free in-room internet access
  • No resort fees (up to a $39 per day savings)**
  • Shuttle service to the Mandalay Bay Convention Center for 6 days (non-stop service provided from the MGM Grand and The Signature at MGM Grand)
  • Peace of mind you booked in an official ASHP hotel
  • Protection in the event the hotel oversells its rooms
  • And more

**Resort fee of $35 per night is optional at The Cosmopolitan. Guestroom internet is included.

Hotel List and Map

For rates, location, and hotel information. For suite information (rates and availability), email ASHP@orchid.events.

Two Ways to Book Your Hotel Room

Online Icon ONLINE
It's the quickest and easiest way to book a room.
Phone Icon PHONE
Toll free 877-505-0675 or 801-505-4613 for standard rates. (Agents available 9:00 a.m. - 8:00 p.m. Eastern Time, Monday - Friday)

Reserve a Room Block

Individuals or companies wishing to secure five or more guest rooms must complete the online Hotel Room Block Reservation Form or email a completed and signed form to ASHP@orchid.events. The Hotel Room Block Policies must be read prior to submitting the Hotel Room Block Reservation form.

Deadlines

October 3 — A complete rooming list with names and guarantee for each reservation must be submitted for all room blocks held. Any rooms not reserved will be released. Requests for additional rooms will be based on availability. After this date, cancellations will be subject to a $75.00 processing fee per reservation.

November 7 (8:00 p.m. ET or until the room block is sold out, whichever occurs first) — Final cutoff date to make a hotel reservation for the meeting. After this date, reservations will be made based on availability, and hotels may charge higher rates. Cancellations after November 7 will also be subject to a $75.00 cancellation processing fee per reservation.

Hotel Policies

Important hotel policies, including guarantee, confirmation, and cancellation/change information. Read the Hotel Policies.

Important Housing Message

Why should you make your hotel reservation through Orchid.Events and stay at an official Midyear Clinical Meeting hotel? Read this important housing message to learn the many reasons.

Shuttle Bus Schedule

Shuttle bus service will be provided from all official Midyear Clinical Meeting hotels to the Mandalay Bay Convention Center (except for the Delano Las Vegas, Four Seasons Hotel Las Vegas, and Luxor Las Vegas,) on Saturday, December 7, through Thursday, December 12. Non-stop service provided from the MGM Grand and The Signature at MGM Grand. The official shuttle schedule will be available in October.

NOTE:  The shuttle schedule is subject to change based on usage. Please check the Midyear Clinical Meeting News & Views, distributed daily at the meeting, or the ASHP Live! app for updates.