Midyear Clinical Meeting

#ASHP26

Register by September 25 for Best Rates

Where is the 61st ASHP Midyear Clinical Meeting & Exhibition being held?
The meeting is being held in Orlando, FL at the Orange County Convention Center West Building. All ASHP sessions, events, and exhibits will take place in the OCCC West Building unless otherwise noted. The Hyatt Regency Orlando is the headquarters hotel and the Rosen Centre Hotel is the co-headquarters hotel. View maps of the Orange County Convention Center West Building.

What is the attire for the Midyear Clinical Meeting?
The attire at ASHP national meetings is business casual. When packing, keep in mind that the weather in Orlando in early December is typically mild and dry. The average high during the day is in the mid-70s with cool overnight lows in the mid-50s. Because hotels and convention centers are also cool, ASHP highly recommends that you bring a sweater with you when attending sessions or dress in layers. Be sure to pack comfortable shoes for navigating the meeting and exploring the vibrant area around the convention center and hotels.

Will Wi-Fi service be available at the Midyear Clinical Meeting?

Wi-Fi service will be available at the convention center during the Midyear Clinical Meeting in the session rooms, Personal Placement Service (PPS), Residency Showcase, Posters, and public spaces. Details on how to connect to the Midyear meeting’s Wi-Fi will be provided in the onsite Midyear Clinical Meeting & Exhibition Schedule & Activity Planner and in the ASHP LIVE! app. Use of Wi-Fi and ASHP LIVE! app is strongly encouraged. No onsite printers will be provided. It is highly recommended that you download the app prior to coming on site.

Whom should I contact if I require special assistance during the Midyear Clinical Meeting?
If you have any disability for which you require an auxiliary aide while attending this meeting, please contact the Conference and Convention Division by email at [email protected] by November 9.

Is my child allowed at the Midyear Clinical Meeting?
For health and safety considerations, children under the age of 16 will not be admitted to the exhibits, educational programs, special events, poster sessions, PPS, or Residency Showcase.

Does the Orange County Convention Center have public parking?
Parking is available at Orange County Convention Center West Building. Parking rates vary depending on vehicle size and entry time. Note, the OCCC is cashless and accepts Visa, MasterCard, American Express, Discover, Apple Pay and Google Pay. See parking maps and prepay for parking. (Parking subject to availability. Fees subject to change.)

Can I smoke at Orange County Convention Center?
Smoking is strictly prohibited inside all Orange County Convention Center (OCCC) buildings. Visitors can only smoke or vape in specifically designated outdoor areas.

Is childcare available at the Midyear Clinical Meeting?
If you are traveling to the Midyear Clinical Meeting and are in need of childcare, Destination Sitters, LLC provides professional childcare services for travelers visiting Orlando, FL conveniently in your hotel room. They connect you with background checked, reliable, and experienced local Orlando babysitters hand-picked for their genuine love of children. Learn more about Destination Sitters or contact your hotel’s concierge for additional suggestions.

Links to third-party websites are provided for general informational purposes. ASHP is not responsible for the content of a third-party website. By clicking on a third-party website link, you will leave the ASHP website and be subject to and governed by the terms of the respective third-party. ACCESS TO AND USE OF THIRD-PARTY CONTENT IS SOLELY AT YOUR OWN DISCRETION AND RISK.

Is there a Nursing Mother's Room available at the Midyear Clinical Meeting?
Yes, a nursing mother's room will be available during the Midyear meeting. Please check the ASHP LIVE! app for the exact location and hours.

Is there a Quiet/Meditation Room available at the Midyear Clinical Meeting?
Yes, a meditation/quiet room will be available during the Midyear meeting. This room is intended to provide a quiet, calm space for attendees to meditate, pray, and spend time away from noise, lights, and other stimuli. Cell phones should be silenced and not used in this space. Please check the ASHP LIVE! app for exact location and hours.

Are discounts available to the Orlando area theme parks, attractions, and restaurants?
Yes, discounted tickets and special offers are available to Midyear meeting attendees! To learn more, explore Orlando deals, discounts, and to purchase tickets to area theme parks and attractions, visit the Explore Orlando page.

Is there an app for the meeting?
Yes. The ASHP LIVE! app is available in app stores for iPhone, iPad, and Android. Use this multi-event app for ASHP conferences. The 2026 Midyear meeting content will be available in the app two weeks prior to the meeting.

Where can I find details on educational sessions and other activities offered at the Midyear Clinical Meeting?
View the My Conference Program to browse ASHP’s educational sessions and activities, including detailed information on networking sessions, posters, special events, and other activities as the information becomes available.

Will materials be available for educational sessions?
Yes. Access to presentation slides and other supplemental resources will be made available free to all meeting registrants on My Conference Program approximately two weeks prior to the meeting.

How can pharmacy technicians obtain CE during the Midyear Clinical Meeting?
The Midyear meeting will offer more than 70 sessions that award pharmacy technician CE credit. We ask the pharmacy technician members to please look for sessions that have “T” designation to gain approved pharmacy technician CE credit.

How do I record my CE for symposia?
If the CE provider is ASHP, you may process your CE on the ASHP Learning Center. For other providers, follow the directions provided at the symposium. If you have any questions, contact information is provided in the symposia listing.

How long after the meeting can I process CE?
All continuing pharmacy education credits must be claimed within 60 days of the live session you attend. To be sure your CE is accepted inside ACPE's 60-day window, plan to process your CE before January 31, 2027!

How do I report credits for the Florida Department of Health Continuing Education?
Florida-licensed pharmacists must self-report their meeting continuing pharmacy education credit hours to CE Broker. ASHP is not offering Florida Consultant Pharmacy CE at this meeting.

Can I bring a guest to the Midyear Clinical Meeting?
Meeting attendees may purchase a guest badge for their non-pharmacist guests at the Customer Relations counter. Each daily guest badge will allow access to the Exhibit Hall (during open hours). The Monday guest badge will include access to the Opening Session.

NOTE: All guests must be at least 16 years of age. Each individual must be present.

How do I reserve meeting space for my reception or business meeting?
The online application for social and business functions will open in early August. The request must be submitted via the online application. Organizations may not book directly with the meeting hotels. A list of published social functions will be available on the Midyear website and ASHP LIVE! app.

What are the onsite registration hours and locations?

Badge Pickup and Main Registration
Orange County Convention Center, West Lobby A, Level 1
(Subject to change. Please check the ASHP LIVE! app for the most up to date hours.)

Satellite Badge Pickup
Skip the lines and pick up your meeting badge as soon as you arrive. Visit the badge pickup kiosks in these locations to save time. You must be pre-registered. Hours will be posted once confirmed.

• Orlando International Airport (Friday – Sunday only)
• Hyatt Regency Orlando (adjacent to Front Desk) (Saturday – Monday at Noon)

Is there a fee if I lose my badge?
The replacement fee for lost badges is $50.

I have a registration question, who should I contact?

ASHP is partnering with SPARGO, Inc. as the official registration provider for the Midyear meeting. If you have a question related to registration, please contact the ASHP Customer Registration Center at [email protected] or by phone at 866-849-9828 (International) or 571-549-4546 (Domestic). The ASHP Customer Registration Center hours are Monday - Friday, 8:30 a.m. – 5 p.m. ET.

What is the headquarters hotel(s)?
The headquarters hotels are the Hyatt Regency Orlando (headquarters) and Rosen Centre Hotel (co-headquarters). Both hotels are within walking distance of the convention center and are connected to the West building via a pedestrian skybridge.

What is the tax on the hotel rooms?
The current tax on the hotel rooms is 12.5% plus 1% OCCC fee (subject to change). An extra person fee may also apply for the 3rd and 4th person.

What is the hotel cancellation policy?
All cancellations and changes to names, arrival, or departure dates must be made directly through Orchid.Events by emailing [email protected]. Please refer to your hotel’s specific cancellation policy, outlined in your acknowledgment letter, for full details.

• Cancellations after October 8, 2026 (for exhibitors and room blocks) will incur a $75 processing fee per reservation.
• Cancellations after November 12, 2026 (for attendees) will incur a $75 processing fee per reservation.
• Cancellations made within 2–7 days of arrival (based on the hotel’s policy) will result in forfeiture of one night’s room and tax.

Is there a fee to book a reservation?
All reservation requests must be accompanied by a valid credit card guarantee or check for one night’s room and tax deposit. Tax is currently 12.5% per night plus 1% OCCC fee (subject to change). Hotel forms received without a valid guarantee/deposit will not be processed. Faxed/emailed requests will require a valid credit card. Check deposits must be mailed with a completed hotel form [link to form]. Check deposits must be received by October 8, 2026. If paying by check, make check payable to Orchid.Events and mail payment with hotel reservation form to ASHP/Orchid Events 6905 S. 1300 E. #220, Cottonwood Heights, UT 84047. Check should be in U.S. funds drawn on a U.S. bank. Wire transfers will not be accepted. Orchid.Events or any one of the participating hotels may charge the credit card for each room deposit in accordance with the policies and information provided herein no sooner than November 12, 2026. If the charge to the credit card is denied, the hotel reserves the right to release your reservation.

Is there special hotel information for students?
ASHP recognizes that travel can be a significant expense for students. To help make attending the meeting more accessible, we’ve secured a selection of official hotels offering some of the lowest available rates and these rooms are available for students to book now.

Take advantage of these savings and book early through ASHP’s official hotel reservation partner, Orchid.Events, to get the best rates and access to exclusive benefits.

For more details and to book your room, check out the Students section on the Hotel and Travel page today!

Is Wi-Fi free in my guest room?
If you book your hotel room through Orchid.Events, ASHP’s official hotel reservation partner, your rate includes complimentary internet access in your guest room. In addition, booking through Orchid.Events provides the following exclusive benefits:

• No resort/destination fees
• Complimentary fitness center access
• Shuttle service to the Orange County Convention Center for 5 days
• Eligible to earn hotel rewards points
• Booking within the official ASHP hotel block for added peace of mind
• Protection and support in the event of hotel oversell situations

Why are rooms often unavailable at the headquarters hotel only days after housing open?
ASHP announces the opening date of Midyear Clinical Meeting registration in advance, and many attendees and exhibitors plan accordingly, often marking their calendars for July when the website launches. ASHP secures the largest number of rooms possible at a wide range of hotels to accommodate different budgets and preferences. The headquarters hotel is the most in demand and typically books quickly within the first few days. Please note that hotel availability can change. As the meeting approaches, attendees and exhibitors may modify or cancel their reservations, making additional rooms available. If your preferred hotel is not initially available, we recommend selecting another option from the official hotel list and checking the Hotel and Travel page regularly for updates and newly available rooms.

My preferred hotel is sold out; what should I do?
Many hotels in the official block sell out quickly. To secure the best available rate, we recommend selecting another hotel from the list.

How do I book a group of rooms for my organization?
See the Hotel and Travel page for complete details.

Will I hear from the hotel directly after receiving my acknowledgment?
No. Your housing acknowledgment from Orchid.Events serves as your reservation confirmation, and you will not receive a separate confirmation from the hotel. Hotels typically receive reservation details a few days prior to the meeting. To review or update your reservation, access it online or contact [email protected].

What should I do if I’m contacted by another hotel or reservation company?
Do not book. Forward the information to [email protected] as soon as possible. Unauthorized companies may contact attendees and exhibitors with misleading offers and are not affiliated with ASHP, the Midyear Clinical Meeting, or Orchid.Events. Orchid.Events is the only official hotel reservation partner for the meeting, and reservations made elsewhere cannot be verified.

Why shouldn’t we reserve our hotel rooms directly with the hotel or a discount internet provider?
When attendees and exhibitors reserve rooms directly with the hotels or through internet providers, ASHP is exposed to penalties for not fulfilling our room block commitments. We risk our ability to rebook preferred meeting hotels and receive reduced rates, possibly lose qualification for the amount of space needed at the convention center, and/or are subject to higher convention center usage fees. This, in turn, could translate to higher registration fees. Additionally, reservations made outside Orchid.Events cannot be supported by ASHP if issues arise (e.g., missing reservations or hotel oversell situations), and limit our ability to plan key logistics such as shuttle service. For the best rates, protection, and support, we strongly encourage booking through Orchid.Events.

What should I do if I can’t book all nights at my preferred hotel?
You may select to be waitlisted for those nights. If you select a waitlisted reservation, currently, one or more nights of your stay are unavailable. Orchid.Events is continually working with the hotels on room inventory, and there is a high probability they will obtain additional rooms for the waitlisted nights. Should your waitlisted reservation be confirmed, you will receive a new acknowledgment within five business days from Orchid.Events. If they are unable to clear your waitlisted reservation, Orchid.Events will contact you to discuss alternative accommodations.

If you are experiencing difficulty making your reservation, you may also call 1-877-505-0675 to speak with an Orchid.Events customer care representative. Orchid.Events is open Monday through Friday 9 a.m. to 7 p.m. ET, excluding Federal Holidays.

What if I’d like to extend my stay but my dates aren’t available online?
If your preferred dates are unavailable or fall outside the official meeting dates, please call 1-877-505-0675 to speak with an Orchid.Events customer care representative. Representatives are available Monday–Friday, 9:00 a.m.–7:00 p.m. ET (excluding federal holidays).

Can I book a room at the GSA rate?
If you require the GSA per diem rate, please contact Orchid.Events directly to check availability. Customer care representatives are available Monday–Friday, 9:00 a.m.–7:00 p.m. ET (excluding federal holidays) at 1-877-505-0675.

Why was I placed in a waiting queue while booking online?
Due to high traffic on the booking site, you were placed in a temporary virtual queue. This system helps manage demand, ensure site stability, and provide a smooth booking experience.

What is the closest airport to Orange County Convention Center?
Orlando International Airport (MCO) is the primary airport serving the Orlando area. Located approximately 12 miles of the venue, the trip from the airport takes about 15 – 20 minutes by car. Orlando International is the seventh-busiest airport in the United States. Flight status, security wait times and other helpful information can be found on the Orlando International Airport’s website.

Is airport shuttle service provided by ASHP?
No, ASHP does not provide shuttle service between Orlando International Airport (MCO) and the hotels. At MCO, a variety of ground transportation options, including shared shuttles, private car services, taxis, and rideshare, are available on the Ground Transportation Level (Level 1) of each terminal. Please visit the Orlando International Airport Ground Transportation website for more information.

Are there any travel discounts?
Southwest Airlines is pleased to offer discounted fares for attendees of the ASHP Midyear Clinical Meeting and Exhibition. Please see the Hotel and Travel page for more details.

Will ASHP provide shuttle service to the Orange County Convention Center West Building?
Yes. Shuttle service will be provided from all official Midyear meeting hotels to the Orange County Convention Center West Building, with the exception of the Hyatt Regency Orlando, Rosen Centre Hotel, Days Inn Orlando Convention Center/I-Drive, and Rosen Plaza Hotel. Service will operate Saturday, December 5, through Wednesday, December 9. The official shuttle schedule will be available in October and is subject to change based on usage, traffic, local events, and weather. Please refer to the ASHP LIVE! app for the most up-to-date information.

Note: Shuttle service is not provided for morning or evening symposia, social events, or external meetings hosted by other organizations.

What other forms of transportation are available for getting to and from the hotels and convention center?

If you do not plan to use the official ASHP shuttle service and instead choose another form of transportation, rideshare services such as Lyft and Uber are available for pickup and drop-off at the Orange County Convention Center. The designated rideshare location is outside the West A Lobby, adjacent to the Rosen Centre Hotel. This area is located to the left, just beyond the ASHP shuttle pickup area, outside the Main Registration area.