Midyear Clinical Meeting
Notify Me When Registration Opens

Where is the 60th ASHP Midyear Clinical Meeting & Exhibition being held?
The meeting is being held in Las Vegas, Nevada at the Mandalay Bay Convention Center. The Mandalay Bay Convention Center includes the South Convention Center, North Convention Center, and the Michelob ULTRA Arena. All ASHP sessions, events, and exhibits will take place in the South Convention Center unless otherwise noted. The Mandalay Bay Hotel is the headquarters hotel and the MGM Grand Las Vegas is the co-headquarters hotel. View maps of the Mandalay Convention Center.

What is the attire for the Midyear Clinical Meeting?
The attire at ASHP national meetings is business casual. When packing, keep in mind that the weather in Las Vegas in early December is typically cool during the day and cold at night. The average high is 60 degrees and the average low is 40 degrees. Because hotels and convention centers are also cool, ASHP highly recommends that you bring a sweater with you when attending sessions or dress in layers. Be sure to pack comfortable shoes for navigating the meeting and exploring Vegas.

Will Wi-Fi service be available at the Midyear Clinical Meeting?

Wi-Fi service will be available at the convention center during the Midyear Clinical Meeting in the session rooms, Personal Placement Service (PPS), Residency Showcase, Posters, and public spaces. Mandalay Bay has both meeting and guest room Wi-Fi, please be sure to connect to the correct SSID when you’re in the meeting space. Details on how to connect to the Midyear meeting’s Wi-Fi will be provided in the onsite Midyear Clinical Meeting & Exhibition Schedule & Activity Planner and in the ASHP LIVE! app. Use of Wi-Fi and ASHP LIVE! app is strongly encouraged. No onsite printers will be provided. It is highly recommended that you download the app prior to coming on site.

Whom should I contact if I require special assistance during the Midyear Clinical Meeting?
If you have any disability for which you require an auxiliary aide while attending this meeting, please contact the Conference and Convention Division by email at [email protected] by November 7.

Is my child allowed at the Midyear Clinical Meeting?
For health and safety considerations, children under the age of 16 will not be admitted to the exhibits, educational programs, special events, poster sessions, PPS, or Residency Showcase.

Do the Mandalay Bay Hotel and MGM Grand Las Vegas have public parking?
Parking is available at all official MGM Property Resorts. View detailed parking information. (Parking subject to availability. Fees subject to change.)

Can I smoke at the Mandalay Bay Convention Center?
Both the Mandalay Bay Hotel and MGM Grand Las Vegas are nonsmoking facilities. Smoking is allowed only on the balconies, terraces, and other exterior areas of the facility (subject to change).

Is childcare available at the Midyear Clinical Meeting?
If you are traveling to the Midyear Clinical Meeting and are in need of childcare, Destination Sitters’ provides professional nanny, mother's helper, and babysitting services for travelers visiting Las Vegas, NV. They connect you with background checked, reliable, and experienced local Las Vegas babysitters hand-picked for their genuine love of children. Learn more about Destination Sitters’ or contact your hotel’s concierge for additional suggestions.

Links to third-party websites are provided for general informational purposes. ASHP is not responsible for the content of a third-party website. By clicking on a third-party website link, you will leave the ASHP website and be subject to and governed by the terms of the respective third-party. ACCESS TO AND USE OF THIRD-PARTY CONTENT IS SOLELY AT YOUR OWN DISCRETION AND RISK.

Is there a Nursing Room available at the Midyear Clinical Meeting?
Yes, a nursing room will be available during the Midyear meeting. Please check the ASHP LIVE! app for the exact location and hours.

Is there a Quiet/Meditation Room available at the Midyear Clinical Meeting?
A meditation/quiet room will be available during the Midyear meeting. This room is intended to provide a quiet, calm space for attendees to meditate, pray, and spend time away from noise, lights, and other stimuli. Cell phones should be silenced and not used in this space. Please check the ASHP LIVE! app for exact location and hours.

Where can I find details on educational sessions and other activities offered at the Midyear Clinical Meeting?
View the Session Schedule & Itinerary Planner to browse ASHP’s educational sessions and activities, including detailed information on networking sessions, posters, special events, and other activities as the information becomes available.

Is there an app for the meeting?
Yes. The ASHP LIVE! app is available in app stores for iPhone, iPad, and Android. Use this multi-event app for ASHP conferences. The 2025 Midyear meeting content will be available in the app two weeks prior to the conference. Download the app today.

Will materials be available for educational sessions?
Yes. Access to presentation slides and other supplemental resources will be made available free to all meeting registrants on the Session Schedule & Itinerary Planner approximately two weeks prior to the meeting.

How can pharmacy technicians obtain CE during the Midyear Clinical Meeting?
The Midyear meeting will offer more than 75 sessions that award pharmacy technician CE credit. We ask the pharmacy technician members to please look for sessions that have that “T” designation to gain approved pharmacy technician CE credit.

How do I record my CE for symposia?
If the CE provider is ASHP, you may process your CE on the ASHP Learning Center. For other providers, follow the directions provided at the symposium. If you have any questions, contact information is provided in the symposia listing.

How long after the meeting can I process CE?
All continuing pharmacy education credits must be claimed within 60 days of the live session you attend. To be sure your CE is accepted inside ACPE's 60-day window, plan to process your CE before January 31, 2026!

How do I report credits for the Florida Department of Health Continuing Education?
Florida-licensed pharmacists must self-report their meeting continuing pharmacy education credit hours to CE Broker. ASHP is not offering Florida Consultant Pharmacy CE at this meeting.

Can I bring a guest to the Midyear Clinical Meeting?
Yes, guests are welcome to attend the Midyear meeting; however, ASHP does not have an official Guest Program package for purchase during the meeting. A registrant may purchase a badge for a guest at the meeting at the Customer Relations counter.

NOTE: All guests must be at least 16 years of age. Each individual must be present.

Can a guest attend the Opening Session on Monday?
Registrants’ guests may attend the Opening Session on Monday but must have a badge to enter the Michelob ULTRA Arena; admittance to the Opening Session without a badge will not be permitted. Guest badges for the session can be purchased at the meeting at the Customer Relations counter in the Registration area for $140. The badge will also allow access to the Exhibit Hall on Monday only.

NOTE: All guests must be at least 16 years of age. Each individual must be present.

How do I reserve meeting space for my reception or business meeting?
The online application for social and business functions will open in early August. The request must be submitted via the online application. Organizations may not book directly with the meeting hotels. A list of published social functions will be available on the Midyear website and ASHP LIVE! app.

What are the onsite registration hours and locations?

Main Registration: Mandalay Bay South Convention Center, Palm Foyer, Level 3
(Subject to change. Please check the ASHP LIVE! app for the most up to date hours.)

Satellite Registration (Subject to change. Please check the ASHP LIVE! app for the most up to date hours.)

• Mandalay Bay Hotel, Front Desk;
• MGM Grand Las Vegas, Conference Center Main Lobby (by the Marquee Courtyard Doors), Level 1;
• Luxor Las Vegas, Main Level  (adjacent to the Front Desk)

Preregistered Attendees and Exhibitors: Skip the lines and pick up your meeting badge and registration materials as soon as you arrive. Bring your registration confirmation barcode and scan it at the satellite registration kiosks to save time.

Is there a fee if I lose my badge?
The replacement fee for lost badges is $50.

I have a registration question, who should I contact?

ASHP is partnering with SPARGO, Inc. as the official registration provider for the Midyear meeting. If you have a question related to registration, please contact the ASHP Customer Registration Center at [email protected] or by phone at 866-849-9828 (International) or 571-549-4546 (Domestic). The ASHP Customer Registration Center hours are Monday - Friday, 8:30 a.m. – 5 p.m. ET.

What is the headquarters hotel(s)?
The headquarters hotels are the Mandalay Bay Hotel (headquarters) and the MGM Grand Las Vegas (co-headquarters). View the Mandalay Bay Hotel property map (subject to change). View the MGM Grand Las Vegas property map.

What is the tax on the hotel rooms?
The current tax on the hotel rooms is 13.38% and subject to change. An extra person fee may also apply for the 3rd and 4th person.

Is there special hotel information for students?
Yes, please see the Hotel Reservations for Students for more details.

Is Wi-Fi free in my guest room?
If you book your hotel room through Orchid.Events, ASHP’s official hotel reservation partner, your hotel rate includes complimentary internet access in your guest room. In addition, by booking your room through Orchid.Events, you will also receive the following exclusive benefits:

• No resort fees (up to $55 per day savings)**
• Shuttle service to the Mandalay Bay Convention Center for 5 days (non-stop service provided from the MGM Grand Las Vegas and The Signature at MGM Grand)
• Peace of mind that you booked in an official ASHP hotel
• Protection in the event the hotel oversells its rooms
• And more

**Optional nightly resort fee of $39.00 at The Cosmopolitan of Las Vegas for fitness center & tennis court access.

Why are rooms often unavailable at the headquarters hotel only days after housing open?
Over the past several years, ASHP has communicated the opening date of our meeting registration site well in advance of the meeting. Attendees and exhibitors have started to mark their calendars for the opening of the Midyear Clinical Meeting website in July. ASHP reserves the largest number of guest rooms offered to us by each hotel and reserves rooms in a variety of hotels to meet all budgets and preferences. The headquarters hotel is the most popular and, therefore, receives the largest number of reservations in the first several days, often selling out. However, hotel reservations fluctuate. As the meeting approaches, attendees and exhibitors cancel and/or change their dates, making rooms available again. ASHP recommends that, if you are unable to book a room, select another hotel from the official hotel list, and periodically check the ASHP hotel reservation web page regarding availability.

My preferred hotel is sold out; what should I do?
Many hotels in the official hotel room block sell out quickly. To secure the best rate possible on your meeting accommodation, choose another hotel from the list.

How do I book a group of rooms for my organization?
Five or more rooms is considered a room block. Individuals or companies wishing to secure five or more guest rooms must complete the online Hotel Room Block Reservation Form or email a completed and signed form  [PDF] to [email protected]. The Hotel Room Block Policies  [PDF] must be read prior to submitting the Hotel Room Block Reservation form.

I received an acknowledgment from Orchid.Events. Will I hear from the hotel directly?
You will not receive an additional reservation confirmation from your hotel. The housing acknowledgment, received from Orchid.Events when you book your room, serves as confirmation of your reservation. The hotel will not have a record of your reservation until a few days prior to the beginning of the meeting. If you have questions about your reservation or need to make a change, you may access your reservation online or email [email protected].

What do I do if I am contacted or receive an email/call from a hotel or reservation company other than Orchid.Events?
Do not book a room and email ASHP at [email protected] with as much information about the company as soon as possible. Unauthorized housing companies have been approaching ASHP attendees and exhibitors offering hotel reservations via unauthorized or even sham websites, e-mail communications and phone calls. These companies are in no way affiliated with ASHP, the Midyear Clinical Meeting, LVCVA, or Orchid.Events. Neither ASHP nor Orchid.Events can verify the authenticity of these companies or the reservations. Orchid.Events is the only official housing company for the meeting.

Why shouldn’t we reserve our hotel rooms directly with the hotel or a discount internet provider?
When attendees and exhibitors reserve rooms directly with the hotels or through internet providers, ASHP is exposed to penalties for not fulfilling our room block commitments. We risk our ability to rebook preferred meeting hotels and receive reduced rates, possibly lose qualification for the amount of space needed at the convention center, and/or are subject to higher convention center usage fees. This, in turn, could translate to higher registration fees. In addition, if attendees and exhibitors do not use the official ASHP hotel reservation partner, Orchid.Events, ASHP is unable to help if a reservation is not located in the hotel’s reservation system, to protect reservations if the hotel oversells its room inventory, and to plan properly for the meeting (e.g., secure the appropriate number of shuttle buses, communicate to attendees).  To help ASHP make this meeting a success, please remember to book early and through Orchid.Events.

What should I do if I can’t book all nights at my preferred hotel?
You may select to be waitlisted for those nights. If you select a waitlisted reservation, currently, one or more nights of your stay are unavailable. Orchid.Events is continually working with the hotels on room inventory, and there is a high probability they will obtain additional rooms for the waitlisted nights. Should your waitlisted reservation be confirmed, you will receive a new acknowledgment within five business days from Orchid.Events. If they are unable to clear your waitlisted reservation, Orchid.Events will contact you to discuss alternative accommodations.

If you are experiencing difficulty making your reservation, you may also call 1-877-505-0675 to speak with an Orchid.Events customer care representative. Orchid.Events is open Monday through Friday 9 a.m. to 7 p.m. ET, excluding Federal Holidays. 

I would like to extend my hotel stay and the dates are not available online?
If your desired dates are unavailable or you would like to stay before or after the official meeting dates, call 1-877-505-0675 to speak with an Orchid.Events customer care representative. Orchid.Events is open Monday through Friday, from 9 a.m. to 7 p.m. ET, excluding Federal Holidays. 

I am required to book a room at the GSA rate. Is that possible?
If you require the GSA established hotel per diem rate, please contact Orchid.Events directly to inquire about availability. Orchid.Events customer care representatives are available Monday through Friday, excluding Federal Holidays, from 9 a.m. to 7 p.m. ET at 1-877-505-0675.

Why was I placed “in line” when trying to book my room online?
Due to a high volume of traffic to the online booking site, you were placed in to a temporary virtual waiting queue for the site. The waiting room service helps to control website traffic and surges to ensure access to the site and provide a better overall user experience.

What is the closest airport to Mandalay Bay Convention Center?
Harry Read International Airport (LAS) is the central airport serving the Las Vegas area. Harry Reid serves more than 40 air carriers, offers over 1,100 flights arriving and departing daily, and provides direct flights to more than 125 U.S. cities. Flight status and contact information for individual air carriers can be found on Harry Reid Airport’s website.

How far is the airport from the Mandalay Bay Convention Center?
Harry Reid International Airport is approximately 4 miles from South Las Vegas Boulevard. Taxicabs and airport shuttle services are available.

Will ASHP shuttle service be provided to/from the airport?
ASHP does not provide shuttle service to/from the airport and the hotels. A variety of shuttle/limousine services are available at Harry Reid and are located on the west side of baggage claim, outside door exits 7 to 13. Please note that there are both group shuttle and for-hire stretch limousine services. Visit Harry Reid Airport’s website for more information.

Will ASHP provide shuttle service to the Mandalay Bay Convention Center?
Shuttle bus service will be provided from all official Midyear Clinical Meeting hotels to the Mandalay Bay Convention Center (except for the W Las Vegas, Four Seasons Hotel Las Vegas, and Luxor Las Vegas) Saturday, December 6, through Wednesday, December 10. Direct service will be provided from the MGM Grand Las Vegas and The Signature at MGM Grand. The official shuttle schedule will be available in October. The shuttle schedule is subject to change based on usage, traffic, local events, and weather. Please check the ASHP LIVE! app for changes and updates to the schedule.

NOTE: ASHP does not provide shuttle bus service for morning or evening symposia, social events, or meetings supported by the pharmaceutical industry, universities, and other organizations.

What other forms of transportation are available for getting to and from the official Midyear Clinical Meeting hotels?

• Mandalay Bay – Luxor – Excalibur Tram
  Starting at Mandalay Bay, this free tram goes north, stopping at the Luxor before ending at the Excalibur Hotel and Casino (about a 7-minute trip). All three stops have signage to help you navigate.  At the Mandalay Bay, the tram is located in the northeast corner of the casino, past the House of Blues Restaurant & Bar. The Tram does not run 24 hours a day. Hours of operation are currently, daily: 10 a.m.-12 a.m. View updates and other transportation options.
   
• The Las Vegas Monorail
  The Las Vegas Monorail system runs every 4 to 12 minutes from the MGM Grand Las Vegas to the Sahara Hotel, with a total of seven stops. The monorail is open Monday, 7 a.m. to midnight, Tuesday-Thursday, 7 a.m. to 2 a.m., and Friday-Sunday, 7 a.m. to 3 a.m. Hours subject to change. To find out more and purchase a ticket, visit the Monorail Las Vegas site.
   
• Ride Shares
  Lyft and Uber pick up/drop off service is available at Mandalay Bay Hotel and the Mandalay Bay Convention Center.
   
• Mandalay Bay and W Las Vegas Rideshare drop-off location (subject to change):
  Porte Cochère and South Beach Level
   
• Mandalay Bay and W Las Vegas Rideshare pick-up location (subject to change):
  Mandalay Bay and W Las Vegas Parking Garage and South Beach Level