Hotel Reservations for Exhibitors
Hotel Reservation Alert!
Unauthorized housing companies have been approaching ASHP attendees and exhibitors offering hotel reservations via unauthorized or even sham websites, e-mail communications, and phone calls. These companies are in no way affiliated with ASHP, the Midyear meeting, or Orchid.Events. Neither ASHP nor Orchid.Events can verify the authenticity of these companies or the reservations. Orchid.Events is the only official hotel reservation provider for the meeting.
The deadline to book a hotel room is Friday, November 15, at 7 p.m. (ET).
If you still need to book a room after this date, the following hotels are continuing to accept reservations until Thursday, November 21: Astor Crowne Plaza New Orleans French Quarter, InterContinental New Orleans, The Royal Sonesta New Orleans, Virgin Hotels New Orleans.
Book now with Orchid.Events, ASHP’s only official hotel reservation partner, to ensure you receive the best rates available over the meeting dates and the following exclusive perks:
- Free in-room internet access
- No resort/destination fees
- Shuttle service to the convention center for six days
- Peace of mind you booked in an official ASHP hotel
- Protection in the event the hotel oversells its rooms
- And more
After November 15, to modify or cancel an existing reservation, please contact the hotel directly. Hotel contact information can be found on the acknowledgement letter.
Hotel List and Map
- View the official hotel list and map (for rates, location, and hotel information).
- For suite information (rates and availability), email [email protected].
Two Ways to Book Your Hotel Room
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ONLINE Book online — It's the quickest and easiest way to book a room. |
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PHONE Toll free 877-505-0675 or 801-505-4613 for standard rates. (Customer care representatives available Monday-Friday, 9 a.m.-7 p.m. ET, excluding Federal Holidays) |
Reserve a Room Block (Five or more rooms)
Five or more rooms is considered a room block. Individuals or companies wishing to secure five or more guest rooms must complete the online Hotel Room Block Reservation Form or email a completed and signed form [PDF] to [email protected]. The Hotel Room Block Policies [PDF] must be read prior to submitting the Hotel Room Block Reservation form.
Deadlines
October 4 — A complete rooming list with names and guarantee for each reservation must be submitted for all room blocks held. Any rooms not reserved will be released. Requests for additional rooms will be based on availability. After this date, cancellations will be subject to a $75.00 processing fee per reservation.
November 15 — (7 p.m. ET or until the room block is sold out, whichever occurs first) — Final cutoff date to make a hotel reservation for the meeting. After this date, reservations will be made based on availability, and hotels may charge higher rates. Cancellations after November 8 will also be subject to a $75.00 cancellation processing fee per reservation.
Hotel Policies
Read important hotel policies, including guarantee, confirmation, and cancellation/change information.
Important Hotel Message
Why should you make your hotel reservation through Orchid.Events and stay at an official Midyear Clinical Meeting hotel? Read this important hotel message [PDF] to learn the many reasons.
Shuttle Schedule
Saturday, December 7 through Thursday, December 12
Shuttle bus service will be provided from all official Midyear meeting hotels to the Ernest N. Morial Convention Center except for the following hotels within walking distance of the convention center: Courtyard by Marriott New Orleans Warehouse Arts District, Embassy Suites New Orleans, Hampton Inn & Suites New Orleans Convention Center, Hilton Garden Inn New Orleans Convention Center, Hyatt Place New Orleans Convention Center, New Orleans Marriott Warehouse Arts District Hotel, Omni Riverfront Hotel, SpringHill Suites New Orleans Warehouse Arts District.
Shuttle schedule and boarding locations
(The shuttle schedule is subject to change based on usage, traffic, local events, and weather. Please check the ASHP LIVE! app for changes and updates.)
Important Notes: Due to the narrow streets in New Orleans not being conducive to shuttle passage, boarding locations may be located a couple of blocks from the hotel’s main entrance. TMS shuttle representatives will be in orange vests by the boarding locations to assist. ASHP does not provide shuttle bus service for morning or evening symposia, social events, or meetings supported by the pharmaceutical industry, universities, and other organizations. Still, New Orleans’ streetcar system is a charming way to explore the city. Other options include bike rentals, buses, a ferry, or arranging a pedicab, ride share, taxi or a limo service. Find ways to get around NOLA.
Links to third-party websites are provided for general informational purposes. ASHP is not responsible for the content of a third-party website. By clicking on a third-party website link, you will leave the ASHP website and be subject to and governed by the terms of the respective third-party. ACCESS TO AND USE OF THIRD-PARTY CONTENT IS SOLELY AT YOUR OWN DISCRETION AND RISK.
Need Assistance with a New or Existing Reservation?
Contact Orchid.Events, ASHP’s official hotel reservation partner, for support.
- PHONE: Toll free 877-505-0675 or 801-505-4613 for standard rates. (Customer care representatives available Monday-Friday, 9 a.m.-7 p.m. ET, excluding Federal Holidays)
- EMAIL: [email protected]