Hotel Reservations for Attendees
Hotel Reservation Alert!
Unauthorized housing companies have been approaching ASHP attendees and exhibitors offering hotel reservations via unauthorized or even sham websites, e-mail communications and phone calls. These companies are in no way affiliated with ASHP, the Midyear Clinical Meeting, Orchid.Events, or Visit Orlando. Neither ASHP nor Orchid.Events can verify the authenticity of these companies or the reservations. Orchid.Events is the only official housing provider for the meeting. All meeting hotel reservations should occur online via ASHP’s website (midyear.ashp.org), phone (1-877-505-0675 or 801-505-4613), fax (801-355-0250), and mail via the address at midyear.ashp.org.
Housing is now open!
ASHP has negotiated discounted room rates at a variety of hotels to meet all budgets. Book directly with Orchid.Events, ASHP's only official housing provider, for the best rates available over the meeting dates and receive exclusive perks.
- Free in-room internet access
- No resort fees (big savings)
- Shuttle service to the Orange County Convention Center West Building for 6 days
- Peace of mind you booked in an official ASHP hotel
- Protection in the event the hotel oversells its rooms
- And more
Hotel List and Map
- For rates, location, and hotel information, view the official hotel list and map
- For suite information (rates and availability), email ASHP@orchid.events.
Four Ways to Book Your Hotel Room
Book online — It's the quickest and easiest way to book a room.
Toll free 877-505-0675 or 801-505-4613 for standard rates. (Customer care representatives available 11:00 a.m. - 6:00 p.m. ET, Monday - Friday)
Mail the hotel reservation form [PDF] to the following address.
175 S. West Temple, Suite 30
Salt Lake City, UT 84101
(Checks must be drawn on U.S. banks in U.S. funds.)
Mail the hotel reservation form [PDF] to 801-355-0250.
NOTE: You must also register for the meeting or you may be subject to the hotel’s prevailing rates upon checkout.
Need to Reserve a Room Block (Five or more rooms)?
Five or more rooms is considered a room block. Individuals or companies wishing to secure five or more guest rooms must complete the online Hotel Room Block Reservation Form or email a completed and signed form [PDF] to ASHP@orchid.events. The Hotel Room Block Policies [PDF] must be read prior to submitting the Hotel Room Block Reservation form.
October 1 — A complete rooming list with names and guarantee for each reservation must be submitted for all room blocks held. Any rooms not reserved will be released. Requests for additional rooms will be based on availability. After this date, cancellations will be subject to a $75.00 processing fee per reservation.
November 5 — (8:00 p.m. ET or until the room block is sold out, whichever occurs first) — Final cutoff date to make a hotel reservation for the meeting. After this date, reservations will be made based on availability, and hotels may charge higher rates. Cancellations after November 5 will also be subject to a $75.00 cancellation processing fee per reservation.
Important hotel policies, including guarantee, confirmation, and cancellation/change information.
- Read the Hotel Policies [PDF]
Important Housing Message
Why should you make your hotel reservation through Orchid.Events and stay at an official Midyear Clinical Meeting hotel? Read this important housing message [PDF] to learn the many reasons.
Hotel Health and Safety Information and Resources
ASHP is continuously working with our Midyear meeting official hotel partners to provide every precaution necessary to ensure a safe and productive experience. Click here to view a few resources regarding the health, wellness, and cleanliness policies and protocols of our hotel partners. With protocols changing frequently, please continually review the hotel’s website for the most up-to-date health/safety guidelines and practices.
NOTE: Hotel amenities and services may also be limited or reduced to maintain health and safety guidelines and best practices. Be sure to check with your hotel directly prior to arrival.
Shuttle Bus Schedule
Shuttle service will be provided from all official Midyear hotels to the Orange County Convention Center West Building (except for the Hyatt Regency Orlando, Rosen Centre Hotel, Rosen Plaza Hotel, and Days Inn Orlando Convention Center as they are located within walking distance to the convention center) Saturday, December 4 through Thursday, December 9. The official shuttle schedule will be available in October.
NOTE: The shuttle schedule is subject to change based on usage. Please check the ASHP LIVE! app daily for updates.