Hotel Reservations for Attendees

Housing is now open!

Orchid.EventsASHP has negotiated discounted room rates at a variety of hotels to meet all budgets. Book directly with Orchid.Events, ASHP's only official housing provider, for the best rates available over the meeting dates and receive exclusive perks.

  • Free in-room internet access
  • No resort fees (big savings)
  • Shuttle service to the Orange County Convention Center West Building for 6 days
  • Peace of mind you booked in an official ASHP hotel
  • Protection in the event the hotel oversells its rooms
  • And more

Hotel List and Map

 

Four Ways to Book Your Hotel Room

Register Online ONLINE
Book online — It's the quickest and easiest way to book a room.
 Register by Phone PHONE
Toll free 877-505-0675 or 801-505-4613 for standard rates. (Customer care representatives available 11:00 a.m. - 6:00 p.m. ET, Monday - Friday)
 Register by Mail MAIL
Mail the hotel reservation form [PDF] to the following address.
ASHP/Orchid.Events
175 S. West Temple, Suite 30
Salt Lake City, UT 84101
(Checks must be drawn on U.S. banks in U.S. funds.)
 Register by FAX FAX
Mail the hotel reservation form [PDF] to 801-355-0250.
NOTE: You must also register for the meeting or you may be subject to the hotel’s prevailing rates upon checkout.
ADVERTISEMENT

Need to Reserve a Room Block (Five or more rooms)?

Five or more rooms is considered a room block. Individuals or companies wishing to secure five or more guest rooms must complete the online Hotel Room Block Reservation Form or email a completed and signed form [PDF] to ASHP@orchid.events. The Hotel Room Block Policies [PDF] must be read prior to submitting the Hotel Room Block Reservation form.

Deadlines

October 1 — A complete rooming list with names and guarantee for each reservation must be submitted for all room blocks held. Any rooms not reserved will be released. Requests for additional rooms will be based on availability. After this date, cancellations will be subject to a $75.00 processing fee per reservation.

November 5 (8:00 p.m. ET or until the room block is sold out, whichever occurs first) — Final cutoff date to make a hotel reservation for the meeting. After this date, reservations will be made based on availability, and hotels may charge higher rates. Cancellations after November 5  will also be subject to a $75.00 cancellation processing fee per reservation.

Hotel Policies

Important hotel policies, including guarantee, confirmation, and cancellation/change information.

Important Housing Message

Why should you make your hotel reservation through Orchid.Events and stay at an official Midyear Clinical Meeting hotel? Read this important housing message [PDF] to learn the many reasons.

Hotel Health and Safety Information and Resources

ASHP is continuously working with our Midyear meeting official hotel partners to provide every precaution necessary to ensure a safe and productive experience. Click here to view a few resources regarding the health, wellness, and cleanliness policies and protocols of our hotel partners. With protocols changing frequently, please continually review the hotel’s website for the most up-to-date health/safety guidelines and practices.

NOTE: Hotel amenities and services may also be limited or reduced to maintain health and safety guidelines and best practices. Be sure to check with your hotel directly prior to arrival.

Shuttle Bus Schedule

Shuttle service will be provided from all official Midyear hotels to the Orange County Convention Center West Building (except for the Hyatt Regency Orlando, Rosen Centre Hotel, Rosen Plaza Hotel, and Days Inn Orlando Convention Center as they are located within walking distance to the convention center) Saturday, December 4 through Thursday, December 9. The official shuttle schedule will be available in October.

NOTE:  The shuttle schedule is subject to change based on usage. Please check the ASHP LIVE! app daily for updates.

Hotel FAQs