Hotel Reservations for Students
ASHP has negotiated some of the best discounted rates available in New Orleans at a variety of hotels to meet all budgets and preferences. The deadline to book a hotel room is Friday, November 8, at 7 p.m. (ET). After this time, reservations will be made based on availability and hotels may charge higher rates. If you are unable to secure a room, please continue to check back as availability continues to change daily.
Exclusive ASHP benefits include:
- Free shuttle service to the Convention Center for six days, so you don't have to spend money on rideshares each day
- Free in-room internet access
- Room rates for Midyear start at just $159 a night, and you can reduce the cost per person by sharing a room with a friend or classmate
- No payment due at the time of booking
- Protection in the event the hotel oversells its rooms
Reservations are accepted on a first-come, first-served basis until November 8 at 7 p.m. ET or until the room block is sold out, whichever occurs first.
PHONE
Toll free 877-505-0675 or 801-505-4613 for standard rates. Customer care representatives are available Monday through Friday, from 9 a.m. to 7 p.m. ET, excluding Federal Holidays.
Affordable Hotel Options
- AC Hotel New Orleans French Quarter
- Blake Hotel New Orleans, BW Premier Collection
- Drury Plaza Hotel New Orleans
- Hampton Inn & Suites New Orleans Downtown (French Quarter Area)
- Hilton Garden Inn New Orleans French Quarter/CBD
- The Old No. 77 Hotel & Chandlery
- The Troubadour Hotel New Orleans, Tapestry Collection by Hilton
- voco, St. James
- Wyndham New Orleans - French Quarter
Hotel List and Map
- View the official hotel list and map (for rates, location, and hotel information).
- For suite information (rates and availability), email [email protected].
WAITLIST NOTE: Hotel room inventory changes daily. A waitlist feature exists in the online reservation system in the event one or more requested nights is unavailable at the time of booking. Please continue to check availability or call Orchid.Events directly for assistance at 1-877-505-0675 or 801-505-4613. Customer care representatives are available Monday through Friday, from 9 a.m. to 7 p.m. ET.
Deadlines
October 4 — A complete rooming list with names and guarantee for each reservation must be submitted for all room blocks held. Any rooms not reserved will be released. Requests for additional rooms will be based on availability. After this date, cancellations will be subject to a $75.00 processing fee per reservation.
November 8 — (7 p.m. ET or until the room block is sold out, whichever occurs first) — Final cutoff date to make a hotel reservation for the meeting. After this date, reservations will be made based on availability, and hotels may charge higher rates. Cancellations after November 8 will also be subject to a $75.00 cancellation processing fee per reservation.
Hotel Policies
Read important hotel policies, including guarantee, confirmation, and cancellation/change information.
Important Hotel Message
Why should you make your hotel reservation through Orchid.Events and stay at an official Midyear Clinical Meeting hotel? Read this important hotel message [PDF] to learn the many reasons.
Shuttle Bus Schedule
Saturday, December 7 through Thursday, December 12
Shuttle bus service will be provided from all official Midyear meeting hotels to the Ernest N. Morial Convention Center except for the following hotels within walking distance of the convention center: Courtyard by Marriott New Orleans Warehouse Arts District, Embassy Suites New Orleans, Hampton Inn & Suites New Orleans Convention Center, Hilton Garden Inn New Orleans Convention Center, Hyatt Place New Orleans Convention Center, New Orleans Marriott Warehouse Arts District Hotel , Omni Riverfront Hotel, SpringHill Suites New Orleans Warehouse Arts District.
The complete shuttle schedule will be available in October.
The shuttle schedule is subject to change based on usage, traffic, local events, and weather. Please check the ASHP LIVE! app for changes and updates to the schedule.
NOTE: ASHP does not provide shuttle bus service for morning or evening symposia, social events, or meetings supported by the pharmaceutical industry, universities, and other organizations.
Need Assistance with a New or Existing Reservation?
Contact Orchid.Events, ASHP’s official hotel reservation partner, for support.
- PHONE: Toll free 877-505-0675 or 801-505-4613 for standard rates. (Customer care representatives available Monday-Friday, 9 a.m.-7 p.m. ET, excluding Federal Holidays)
- EMAIL: [email protected]