Hotel Reservations for Attendees
Hotel Reservation Alert!
Unauthorized housing companies have been approaching ASHP attendees and exhibitors offering hotel reservations via unauthorized or even sham websites, e-mail communications, and phone calls. These companies are in no way affiliated with ASHP, the Midyear meeting, or Orchid.Events. Neither ASHP nor Orchid.Events can verify the authenticity of these companies or the reservations. Orchid.Events is the only official hotel reservation provider for the meeting.
ASHP has negotiated some of the best discounted rates available in New Orleans at a variety of hotels to meet all budgets and preferences. The deadline to book a hotel room is Friday, November 8, at 7 p.m. (ET). After this time, reservations will be made based on availability and hotels may charge higher rates. If you are unable to secure a room, please continue to check back as availability continues to change daily.
Rooms booked with Orchid.Events, ASHP’s only official hotel reservation partner, receive best rates available over the meeting dates and the following exclusive perks:
- Free in-room internet access
- No resort/destination fees
- Shuttle service to the convention center for six days
- Peace of mind you booked in an official ASHP hotel
- Protection in the event the hotel oversells its rooms
- And more
WAITLIST NOTE: Hotel room inventory changes daily. A waitlist feature exists in the online reservation system in the event one or more requested nights is unavailable at the time of booking. Please continue to check availability or call Orchid.Events directly for assistance at 877-505-0675 or 801-505-4613. Customer care representatives are available Monday through Friday, from 9 a.m. to 7 p.m. ET.
Hotel List and Map
- View the official hotel list and map (for rates, location, and hotel information).
- For suite information (rates and availability), email [email protected].
Four Ways to Book Your Hotel Room
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ONLINE Book online — It's the quickest and easiest way to book a room. |
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PHONE Toll free 877-505-0675 or 801-505-4613 for standard rates. (Customer care representatives available Monday-Friday, 9 a.m.-7 p.m. ET, excluding Federal Holidays) |
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FAX FAX the hotel reservation form [PDF] to 801-355-0250. |
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MAIL Mail the hotel reservation form [PDF] to the following address: ASHP/Orchid.Events 6905 S. 1300 E. #220 Cottonwood Heights, UT 84047 (Checks must be drawn on U.S. banks in U.S. funds.) |
| NOTE: You must also register for the meeting or you may be subject to the hotel’s prevailing rates upon checkout. | |
Reserve a Room Block (Five or more rooms)
Five or more rooms is considered a room block. Individuals or companies wishing to secure five or more guest rooms must complete the online Hotel Room Block Reservation Form or email a completed and signed form [PDF] to [email protected]. The Hotel Room Block Policies [PDF] must be read prior to submitting the Hotel Room Block Reservation form.
Deadlines
October 4 — A complete rooming list with names and guarantee for each reservation must be submitted for all room blocks held. Any rooms not reserved will be released. Requests for additional rooms will be based on availability. After this date, cancellations will be subject to a $75.00 processing fee per reservation.
November 8 — (7 p.m. ET or until the room block is sold out, whichever occurs first) — Final cutoff date to make a hotel reservation for the meeting. After this date, reservations will be made based on availability, and hotels may charge higher rates. Cancellations after November 8 will also be subject to a $75.00 cancellation processing fee per reservation.
Hotel Policies
Read important hotel policies, including guarantee, confirmation, and cancellation/change information.
Important Hotel Message
Why should you make your hotel reservation through Orchid.Events and stay at an official Midyear Clinical Meeting hotel? Read this important hotel message [PDF] to learn the many reasons.
Shuttle Bus Schedule
Saturday, December 7 through Thursday, December 12
Shuttle bus service will be provided from all official Midyear meeting hotels to the Ernest N. Morial Convention Center except for the following hotels within walking distance of the convention center: Courtyard by Marriott New Orleans Warehouse Arts District, Embassy Suites New Orleans, Hampton Inn & Suites New Orleans Convention Center, Hilton Garden Inn New Orleans Convention Center, Hyatt Place New Orleans Convention Center, New Orleans Marriott Warehouse Arts District Hotel , Omni Riverfront Hotel, SpringHill Suites New Orleans Warehouse Arts District.
The complete shuttle schedule will be available in October.
The shuttle schedule is subject to change based on usage, traffic, local events, and weather. Please check the ASHP LIVE! app for changes and updates to the schedule.
NOTE: ASHP does not provide shuttle bus service for morning or evening symposia, social events, or meetings supported by the pharmaceutical industry, universities, and other organizations.
Need Assistance with a New or Existing Reservation?
Contact Orchid.Events, ASHP’s official hotel reservation partner, for support.
- PHONE: Toll free 877-505-0675 or 801-505-4613 for standard rates. (Customer care representatives available Monday-Friday, 9 a.m.-7 p.m. ET, excluding Federal Holidays)
- EMAIL: [email protected]