Hotel Reservations for Exhibitors
Hotel Reservation Alert!
Unauthorized housing companies have been approaching ASHP attendees and exhibitors offering hotel reservations via unauthorized or even sham websites, e-mail communications and phone calls. These companies are in no way affiliated with ASHP, the Midyear Clinical Meeting, LVCVA, or Orchid.Events. Neither ASHP nor Orchid.Events can verify the authenticity of these companies or the reservations. Orchid.Events is the only official housing company for the meeting
ASHP has negotiated some of the best discounted rates available in Las Vegas at a variety of hotels to meet all budgets and preferences. Reservations will be accepted until Monday, November 7, at 6 p.m. (ET) or until the room block is sold out, whichever occurs first. After this time, reservations will be made based on availability, and hotels may charge higher rates.
Book early, and with Orchid.Events, ASHP’s only official housing provider, for the best rates available over the meeting dates and receive exclusive perks.
- Free in-room internet access
- No resort fees (up to a $45 per day savings)**
- Shuttle service to the Mandalay Bay Convention Center for 6 days (non-stop service provided from the MGM Grand Las Vegas and The Signature at MGM Grand)
- Peace of mind you booked in an official ASHP hotel
- Protection in the event the hotel oversells its rooms
- And more
**Resort fee of $45 per night is optional at The Cosmopolitan of Las Vegas. Guestroom internet is included.
NOTE: Hotel room inventory changes daily. A waitlist feature exists in the online reservation system in the event one or more requested nights is unavailable at the time of booking. Please continue to check availability or call Orchid.Events directly for assistance at 1-877-505-0675 or 801-505-4613. Customer Care Representatives are available Monday–Friday, 9 a.m.-6 p.m. ET.
Hotel List and Map
- View the official hotel list and map (for rates, location, and hotel information).
- For suite information (rates and availability), email [email protected].
Two Ways to Book Your Hotel Room
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ONLINE Book online - It's the quickest and easiest way to book a room. |
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PHONE Toll free 877-505-0675 or 801-505-4613 for standard rates. (Customer Care Representatives available Monday-Friday, 9 a.m.- 6 p.m. ET.) |
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Reserve a Room Block
Individuals or companies wishing to secure five or more guest rooms must complete the online Hotel Room Block Reservation Form or email a completed and signed form [PDF] to [email protected] The Hotel Room Block Policies [PDF] must be read prior to submitting the Hotel Room Block Reservation form.
Deadlines
October 6— A complete rooming list with names and guarantee for each reservation must be submitted for all room blocks held. Any rooms not reserved will be released. Requests for additional rooms will be based on availability. After this date, cancellations will be subject to a $75.00 processing fee per reservation.
November 7 — (6 p.m. ET or until the room block is sold out, whichever occurs first) — Final cutoff date to make a hotel reservation for the meeting. After this date, reservations will be made based on availability, and hotels may charge higher rates. Cancellations after November 7 will also be subject to a $75.00 cancellation processing fee per reservation.
Hotel Policies
Important hotel policies, including guarantee, confirmation, and cancellation/change information.
- Read the Hotel Policies [PDF]
Important Housing Message
Why should you make your hotel reservation through Orchid.Events and stay at an official Midyear Clinical Meeting hotel? Read this important housing message [PDF] to learn the many reasons.
Shuttle Bus Schedule
Shuttle bus service will be provided from all official Midyear Clinical Meeting hotels to the Mandalay Bay Convention Center (except for the Delano Las Vegas, Four Seasons Hotel Las Vegas, and Luxor Las Vegas,) on Saturday, December 3, through Thursday, December 8. Non-stop service provided from the MGM Grand and The Signature at MGM Grand. The official shuttle schedule will be available in October.
NOTE: The shuttle schedule is subject to change based on usage. Please check the ASHP Live! app for updates.
Hotel Health and Safety Information and Resources
ASHP is continuously working with the Mandalay Bay Convention Center and the Midyear Clinical Meeting official hotel partners to provide every precaution necessary to ensure a safe and productive experience.
Click here to view a few resources regarding the health, wellness, and cleanliness policies and protocols of our hotel partners. With protocols changing frequently, please continually review the hotel’s website for the most up-to-date health/safety guidelines and practices.
NOTE: Hotel amenities and services may also be limited or reduced to maintain health and safety guidelines and best practices. Be sure to check with your hotel directly prior to arrival
.